Category: Microsoft Office

Category: Microsoft Office

Color categories are a great way to visually group similar messages, tasks, contacts, or calendar events. Newer versionsOffice 2007. Microsoft Word · Microsoft Excel · Microsoft PowerPoint · Microsoft OneNote · Microsoft Outlook · Microsoft Publisher · Microsoft Access · Skype for. Color categories allow you to easily identify and group associated items in Microsoft Outlook. Assign a color category to a group of interrelated items—such. Category: Microsoft Office

Category: Microsoft Office - not

Categories let you easily tag, label and group messages in Outlook on the web. Choose from default categories or create your own, and assign one or more categories to your messages.

Other people won't see the categories you assign.

Thumbnail image of Organize email with categories video

Method 1:

  1. Select the email message or messages you want to categorize.

  2. Select Categorize from the top toolbar, and then do the following:

    • To apply a category: Search for or select the category you want to use.

    • To remove a category: Clear the check mark next to the category.

Note: If you've assigned a lot of categories and can't see the category you're looking for, click All categories at the bottom of the list.

Method 2:

  • Right-click the email message or selected messages, and then select Categorize from the list. Then, do the following:

    • To apply a category: Select the category you want to use.

    • To remove a category: Clear the check mark next to the category.

Note: If you select multiple messages with categories already applied, the categories selected in the drop-down will only show those applied to all those messages you've selected.

Thumbnail image of calendar categories video

Note: You can't apply a category to an instance of an appointment or meeting series. You can only apply categories to the entire series.

  1. Right-click the calendar event.

  2. Select Categorize, and then select a category to apply it, or clear the check mark next to a category to remove it.

    If you don't see the category you're looking for, select All categories at the bottom of the list.

To see all the messages you have tagged with a category:

  1. Open your Category list.

  2. Select Add to Favorites.

  3. Return to your Inbox where you will see the category in the Favorites folder list.

You cannot rename categories, but you can create a new one with a new name.

Tip: If you want to replace the category on a message, apply the new category before removing the old.

Method 1:

  1. Select an email message or calendar event and right-click.

  2. From the Categorize menu, select New category.

  3. Type a name for your category, and then, if you want, choose a color by clicking the category icon.

  4. Press Enter. The category is created and applied to the items you've selected.

Method 2:

  1. Open your Category list.

  2. Select Create category.

  3. Type a name for your category, and then, if you want, choose a color by selecting the category icon.

  4. Press Enter.

  1. Open your Category list.

  2. Select the icon of the category you want to change.

  3. Select a color from the picker.

    Note: Colors shown reflect the color of the category text, not the background color of the label when applied to an item.

Instructions for classic Outlook on the web

  1. Sign in to Outlook on the web.

  2. Select a message you want to categorize.

  3. Right-click, and then select Categorize and choose the category you want to use.

  1. Sign in to Outlook on the web.

  2. Select a message you want to categorize.

  3. On the navigation bar, select More actions> Categories > New category.

  4. Type a name for the category.

  1. Sign in to Outlook on the web.

  2. Select any message.

  3. Right-click, and then select Categorize > Manage categories.

  4. Select the category you want to edit, and then select the down arrow next to it.

    A screenshot of the arrow next to a category

  5. Choose the color you want to use, and select OK.

  1. Sign in to Outlook on the web.

  2. Select any message.

  3. Right-click, and then select Categorize > Manage categories.

  4. Select the category you want to delete, and then select DeleteThe Delete icon.

    A screenshot of the Delete button

See Also

Organize your Inbox with Archive, Sweep, and other tools in Outlook on the web

Organize email by using inbox rules in Outlook on the web

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You can track all items related to a particular project or task by using color categories to easily identify and organize the items. Besides calendar items, you can assign color categories to contacts, messages, tasks, notes, and journal items.

Color categories connect your calendar items for easy identification. The color categories connect you to other related items too, such as messages or contacts.

Categories only apply to items in your calendar. If you apply a color category to a meeting request or a meeting you've received from another person, that color category will only show in your calendar.

You can right click an appointment and assign a category.

The same categories list is used for all Outlook items, including email messages, tasks, and contacts. If you don't see the category you need in the list, choose All Categories. From there, you can view additional categories not shown on the right-click menu or create and assign new color categories. For more information on creating and assigning your own color categories, see Create and assign color categories.

To assign a color category to an appointment, meeting, or event, use one of the following options:

  • From your main calendar view, right click the appointment, meeting, or event, point to CategorizeButton image, and then click a color category.

  • From an open appointment, meeting, or event, look for the Categorize button Button image on the ribbon, in the Tags group.

    You can apply a color category to an open appointment, meeting, or event.

To see more categories or to create a new category, click All Categories to open the Color Categories dialog box.

To assign a color category from the Color Categories dialog box, select the check box next to the color category. The Color Categories dialog box is also a quick way to assign multiple categories to an item.

Color Categories box

The first time that you assign a default color category to an item, you will be prompted to rename the category. At this time, you can also change the color of the category and choose a keyboard shortcut.

Add New Category box

Notes: 

  • You can change the color associated with a category at any time.

  • Another way to open the Categorize menu and Color Categories dialog box is by clicking CategorizeButton image on the toolbar.

  • Only the 15 most recently used color categories appear on the Categorize menu. To see the rest, click All Categories on the Categorize menu.

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Enumerate and add categories

  • 2 minutes to read

This example shows how to enumerate categories and add a category to the main category list.

Example

The Outlook object model supports categories that help organize items in a user’s Inbox. To maintain a higher level of organization, you can do the following:

  • Categorize Outlook items and display them by category.
  • Apply multiple color categories to a single Outlook item.
  • Group and sort Outlook items by color category.
  • Assign shortcut keys to each color category, enabling users to more easily categorize items.
  • Create, delete, and change color categories either programmatically, or by user action within the Outlook user interface.

To expose the functionality of categories, the Outlook object model provides a Category object that represents a single user-defined color category in the main category list. The main category list contains color categories that are presented in the Outlook user interface. The list is represented by the Categories collection of the NameSpace object. To create a Category object, use the Add(String, Object, Object) method of the Categories collection. When you create a Category object, a globally unique identifier (GUID) is created, and this identifier cannot be changed. It is represented by the CategoryID property. You can, however, change the name, color, and shortcut key associated with a color category by setting the Name, Color, and ShortcutKey properties, respectively, of the Category object. You can change the Color property by setting or getting its OlCategoryColor constant. To reproduce the color in a custom control, use the following read-only properties of the Category object:

These properties return an OLE_COLOR value, which is dependent on the Color property of the Category object.

Outlook items are displayed based on the category name. Each item object has a Categories property that stores a comma-delimited string that represents category names. (For example, for the MailItem object, you would use the MailItemCategories property). This enables you to add a category to the item, even if the category is not present in the main category list.

Note

If the Categories property of an item contains a category name that is not in the Categories collection of the NameSpace object, the category name associated with that Outlook item is displayed, but without an associated color. The Categories property on an Item object does not return a Categories collection.

In the following code example, the first procedure, EnumerateCategories, gets the current user’s main list of categories, represented by the Categories collection. It then enumerates the Category objects in that collection, and writes the Name and CategoryID properties to the trace listeners of the Listeners collection. The second procedure, AddACategory, gets the current user’s main list of categories and uses the CategoryExists method to check whether a category named “ISV” exists in the collection. If no category with the name “ISV” exists, AddACategory adds a category named “ISV” to the main category list and assigns it a dark blue color by using the Add method of the Categories collection. It also assigns CTRL+F11 as the shortcut key for the category.

See also

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Category Interface

Definition

Important

Some information relates to prerelease product that may be substantially modified before it’s released. Microsoft makes no warranties, express or implied, with respect to the information provided here.

Represents a user-defined category by which Microsoft Outlook items can be grouped.

Derived

Microsoft.Office.Interop.Outlook.CategoryClass

Attributes

GuidAttribute

Implements

_Category

This is a .NET interface derived from a COM coclass that is required by managed code for interoperability with the corresponding COM object. Use this derived interface to access all method, property, and event members of the COM object. However, if a method or event you want to use shares the same name under the same COM object, cast to the corresponding primary interface to call the method, and cast to the latest events interface to connect to the event. Refer to this topic for information about the COM object. For information about the method and property members of the COM object, see _Category.

Outlook provides a categorization system with which Outlook items can be easily identified and grouped into user-defined categories. The Category object represents a user-defined category.

Use the Add(String, Object, Object) method of the Categories property for the NameSpace object to create a new Category object, adding the category to the Master Category List for that namespace.

Use the Name property to specify the name of the category, the Color property to specify the color displayed for that category, and the ShortcutKey property to specify the shortcut key used to assign that category to an Outlook item in the Outlook user interface. Use the CategoryID property to retrieve the unique identifer for a category.

Categories can be assigned to Outlook items by specifying the names of the appropriate Category objects in a comma-delimited string in the Categories property of the following objects:

Properties

Applies to

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Get and set categories

In Outlook, a user can apply categories to messages and appointments as a means of organizing their mailbox data. The user defines the master list of color-coded categories for their mailbox, and can then apply one or more of those categories to any message or appointment item. Each category in the master list is represented by the name and color that the user specifies. You can use the Office JavaScript API to manage the categories master list on the mailbox and the categories applied to an item.

Note

Support for this feature was introduced in requirement set 1.8. See clients and platforms that support this requirement set.

Manage categories in the master list

Only categories in the master list on your mailbox are available for you to apply to a message or appointment. You can use the API to add, get, and remove master categories.

Important

For the add-in to manage the categories master list, you must set the node in the manifest to .

Add master categories

The following example shows how to add a category named "Urgent!" to the master list by calling addAsync on mailbox.masterCategories.

Get master categories

The following example shows how to get the list of categories by calling getAsync on mailbox.masterCategories.

Remove master categories

The following example shows how to remove the category named "Urgent!" from the master list by calling removeAsync on mailbox.masterCategories.

Manage categories on a message or appointment

You can use the API to add, get, and remove categories for a message or appointment item.

Important

Only categories in the master list on your mailbox are available for you to apply to a message or appointment. See the earlier section Manage categories in the master list for more information.

In Outlook on the web, you can't use the API to manage categories on a message in Read mode.

Add categories to an item

The following example shows how to apply the category named "Urgent!" to the current item by calling addAsync on .

Get an item's categories

The following example shows how to get the categories applied to the current item by calling getAsync on .

Remove categories from an item

The following example shows how to remove the category named "Urgent!" from the current item by calling removeAsync on .

See also

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Contact list getting a little overwhelming? The fastest way to organize your contacts is by color—such as blue for coworkers, red for family and friends, and green for community organizations and members. Either use the built-in color categories or create your own, and rename them to something meaningful (such as “Coworkers” instead of “Blue”). Then sort by color to focus on the contacts you want.

The built-in color categories include blue, orange, purple, red, yellow, and green. To add an existing contact to one of these categories:

  1. Click People.

    Click People

    If you see icons instead of words, you can click the People icon or use the tip below to change what you see.

    People icon

    Tip: To change navigation options from icons to words, click the three dots next to the icons, click Navigation Options..., and uncheck Compact Navigation.

  2. Right-click the contact you want to categorize, click Categorize, and then click the color you want.

  3. To tell what category a contact has been assigned to, in your list of contacts (View > Current View > Change View > List), scroll to the right to see the Categories column. Any assigned categories will appear there.

    The Categories column shows which contacts have been categorized.

    Tips: 

    • When you create a contact, you can also assign it to a color category. When filling in all the new contact information in the Contact box, click Categorize, and then pick the category you want.

    • Click Categorize, and pick a category.

Rename a color category

To help you remember what a color category is for, you can change its name to something more meaningful. For example, if you’re using the Blue Category for coworkers, you can rename it Coworkers.

  1. Click People > Home > Categorize > All Categories.

  2. Click the category you want to rename, and then click Rename.

    Click the category, and then click Rename.

  3. Type your new category name.

    Tip:  To make it easy to add contacts to this category, pick a shortcut under Shortcut Key. Then, the next time you want to assign contacts to this category, select them in your contact list and press the shortcut key.

Create a color category

Want to use a different color for a category? Just create one.

  1. Click People > Home > Categorize >All Categories.

  2. Click New, type the name you want to use, and then click the arrow next to the Color box to pick your color.

    Type a name for your category and pick a color.

    Tip:  To make it easy to add contacts to this category, pick a shortcut under Shortcut Key. Then the next time you want to assign contacts to this category, select them in your contact list and press the shortcut key.

Sort contacts by color category

When you’re done assigning color categories to people, you can quickly sort your contacts by color to see the ones you want.

  1. Click People.

    Click People

  2. Click Home, and then in the Current View group, click List.

  3. Scroll all the way to the right in your list of contacts to see the Categories column.

    Scroll to the right to see the Categories column.

  4. Click the Categories column header to sort the list by color. For each category, you’ll see a subheading with a list of all the contacts in that category.

    Click the Categories column header to sort the list by color.

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Add steps 


Use steps to break your larger tasks down in to smaller, more actionable pieces.

Detail view of task Prep for presentation with three steps: Update PowerPoint with slides from analytics, Share outline and agenda and Review last month's meeting notes, which is completed

To add a step:

  1. Click or tap the task to open detail view, select + Add step, and begin typing your next step.

  2. When you've finished, select Enter on your keyboard to save and close.

To help keep you on track, a counter beneath each task's name displays the total number of steps the task contains and how many have been completed so far. 

Add importance

Add priority to your tasks by starring your important tasks in each list. Once starred, you can view all of your prioritized tasks in the important smart list. You can also sort each list by importance to have your starred tasks automatically move to the top of the list.

My Day list sorted by importance with two starred tasks at the top of the list

Add notes


If you have any extra information you’d like to add to your task, you can Add a note. Select the task to open detail view and tap or click within the note to select it. Once selected, you can enter any extra information. When you’ve finished, select Save or Done.

Add tags

Keep your tasks organized across different lists by adding hashtags (like #work or #school) to your tasks' names. You can add tags when creating tasks or when editing them. 

You can quickly see all the tasks, notes, and steps that share a tag by selecting that tag or searching for it in the search bar.

#travel has been entered in the search bar and a list of all tasks with the tag #travel is beneath it

Add notes


If you have any extra information you’d like to add to your task, you can Add a note. Select the task to open detail view and tap or click within the note to select it. Once selected, you can enter any extra information. When you’ve finished, select Save or Done.

To Do supports rich text formatting so you can create a numbered list or apply bold, italic, or underline formatting to your notes.

Keyboard shortcuts

To do this

Press                                       

Apply bold formatting to text

Ctrl+B

Apply italic formatting to text

Ctrl+I

Apply underline formatting to text

Ctrl+U

This option is currently only available on To Do for the web.

Add categories

If you use Outlook and want to organize your tasks, you can categorize your tasks and view them in your lists in To Do. You can categorize tasks with the same set of categories you use in Outlook. 

To assign a category to a task, select the task, select Pick a category, and pick the category you want to use. You can assign multiple categories to a task. 

Assign a category from details view of a task.

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Contact list getting a little overwhelming? The fastest way to organize your contacts is by color—such as blue for coworkers, red for family and friends, and green for Category: Microsoft Office organizations and members. Either use Category: Microsoft Office built-in color categories or create your own, and rename them to something meaningful (such as “Coworkers” instead of “Blue”). Then sort by color to focus on the contacts you want.

The built-in color categories include blue, orange, purple, red, yellow, and green. To add an existing contact to one of these categories:

  1. Click People.

    Click People

    If you see icons instead of words, you can click the People icon or use the tip below to change what you see.

    People icon

    Tip: To change navigation options from icons to words, click the three dots next to the icons, click Navigation Options., and uncheck Category: Microsoft Office Navigation.

  2. Right-click the contact you want to categorize, click Categorize, and then click the color you want.

  3. To tell what category a contact has been assigned to, in your list of contacts (View > Current View > Change View > List), scroll to the right to see the Categories column. Any assigned categories will appear there.

    The Categories column shows which contacts have been categorized.

    Tips: 

    • When you create a contact, you can also assign it to a color category. When filling in all the new contact information in the Contact box, Category: Microsoft Office, click Categorize, and then pick the category you want.

    • Click Categorize, and pick a category.

Rename a color category

To help you remember what a color category is for, you can change its name to something more meaningful, Category: Microsoft Office. For example, if you’re using the Blue Category for coworkers, you can rename it Coworkers.

  1. Click People > Home > Categorize > All Categories.

  2. Click the category you want to rename, Category: Microsoft Office, and then click Rename.

    Click the category, and then click Rename.

  3. Type your new category name.

    Tip:  To make it easy to add contacts to this category, pick a shortcut under Shortcut Key. Then, the next time you want to assign contacts to this category, select them in your contact list and press the shortcut key.

Create a color category

Want to use a different color for a category? Just create one.

  1. Click People > Home > Categorize >All Categories.

  2. Click New, type the name Category: Microsoft Office want to use, and then click the arrow next to the Color box to pick your color.

    Type a name for your category and pick a color.

    Tip:  To make it easy to add contacts to this category, pick a shortcut under Shortcut Key. Then the next time you want to assign contacts to this category, select them in your contact list and press the shortcut key.

Sort contacts by color category

When you’re done assigning color categories to people, you can quickly sort your contacts by color to see the ones you want.

  1. Click People.

    Click People

  2. Click Home, and then in the Current View group, Category: Microsoft Office, DxO PhotoLab Crack v3.0.2 Build 4266 With Full Version [Latest] List.

  3. Scroll all the way to the right in your list of contacts to see the Categories column.

    Scroll to the right to see the Categories column.

  4. Click the Categories column header to sort the list by color. For each category, you’ll see a subheading with a list of all the contacts in that category.

    Click the Categories column header to sort the list by color.

Top of Page

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Get and set categories

In Outlook, Category: Microsoft Office, a user can apply categories to messages and appointments as a means of organizing their mailbox data. The user defines the master list of color-coded categories for their mailbox, and can then apply one or more of those categories to any message or appointment item. Each category in the master list is represented by the name and color that the user specifies. You can use the Office JavaScript API to manage the categories master list on the mailbox and the categories applied to an item.

Note

Support for this feature was introduced in requirement set 1.8. See clients and platforms that support this requirement set.

Manage categories in the master list

Only categories in the master list on your mailbox are available for you to apply to a message or appointment. You can use the API to add, get, and remove master categories.

Important

For the add-in to manage the categories master list, you must set the node in the manifest to .

Add master categories

The following example shows how to add a category named "Urgent!" to the master list by calling addAsync on mailbox.masterCategories.

Get master categories

The following example shows how to get the list of categories by calling getAsync on mailbox.masterCategories.

Remove master categories

The following example shows how to remove the category named "Urgent!" from the master list by calling removeAsync on mailbox.masterCategories.

Manage categories on a message or appointment

You can use the API to add, get, and remove categories for a message or appointment item.

Important

Only categories in the master list on your mailbox are available for you to apply to a message or appointment. See the earlier 3D World Map 2.1 crack serial keygen Manage categories in the master list for more information.

In Outlook on the web, you can't use the API to manage categories on a message in Read mode.

Add categories to an item

The following example shows Category: Microsoft Office to apply the category named "Urgent!" to the current item by calling addAsync on .

Get an item's categories

The following example shows how to get the categories applied to the current item by calling getAsync on .

Remove categories from an item

The following example shows how to remove the category named "Urgent!" from the current item by calling removeAsync on .

See also

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Office applications

Microsoft Office is a powerful service that helps you unleash your best ideas, get things done, and stay connected on AVG PC TuneUp 2021 Crack 21.1.2404 + License Key Free Download go. Simply sign in for a personalized experience and all the most up-to-date Office applications, with new and enhanced features continually being added.

For system requirements, the monthly subscription-based service available for business, education, Category: Microsoft Office, and government organizations, see Microsoft 365 system requirements.

Microsoft Word

Microsoft Word is a full-featured word processing program for Windows and Mac operating systems. See more on Word with Microsoft 365.

Microsoft Excel

Microsoft Excel is a spreadsheet program that features calculation, Category: Microsoft Office, graphic tools, Category: Microsoft Office, pivot tables, and macro programming language support for Windows and Mac operating systems. See more on Excel with Microsoft 365.

Microsoft PowerPoint

Microsoft PowerPoint is a presentation program for Windows and Mac operating systems. See more on PowerPoint with Microsoft 365.

Microsoft OneNote

Microsoft OneNote is a Category: Microsoft Office note-taking program for Windows and Mac operating systems. See more on OneNote.

Microsoft Outlook

Microsoft Outlook is an email program for Windows and Mac operating systems. See more on Outlook with Microsoft 365.

Microsoft Publisher

Microsoft Publisher is a desktop publishing program for Windows operating systems. See more on Publisher with Microsoft 365.

Microsoft Access

Microsoft Access is a database management solution for Windows operating systems. See more on Access with Microsoft 365.

Skype for Business

Skype for Business is an instant messaging client and unified communications application. See What's new in Skype for Business Server 2019.

Microsoft InfoPath

Microsoft InfoPath is a program that allows you to design, distribute, complete, Category: Microsoft Office, and submit electronic forms. You may choose to add the InfoPath Form Web Part to a SharePoint Online site. Learn more about the InfoPath Form Web Part.

To learn how PowerApps, the successor to Category: Microsoft Office, can improve business productivity in SharePoint without writing code, see Customize SharePoint with PowerApps.

Windows 10 apps

Some Office applications, such as Excel and Word, have tiles pinned to the Start screen of Windows 10, Windows 8, and Windows 7 by default. Learn more about finding and starting Office applications in Windows.

Office Mobile for iPad/iPhone

Office Mobile for iPad and iPhone includes your favorite Office Category: Microsoft Office, like Word for iPad/iPhone, Excel for iPad/iPhone, and PowerPoint for iPad/iPhone. The apps are available to download for free, and with applicable plans, you can create and edit documents on your iPad or iPhone. For more information, see Set up the Office app and Outlook on iOS devices.

Office Mobile for Android

Office Mobile for Android includes your favorite Office apps, like Word for Android, Category: Microsoft Office, Excel for Android, and PowerPoint for Android. The apps are available to download for free, and with applicable plans, you can create and edit documents on your Android devices. For more information, see Set up Office apps and email on Android.

Office Mobile for Windows Phone

Office Mobile for Windows Phone includes your favorite Office apps, like Word for Windows Phone, Excel for Windows Phone, and PowerPoint for Windows Phone, Category: Microsoft Office. The apps are available to download for free, and with applicable plans, Category: Microsoft Office, you can create and edit documents on your Windows Phone. For more information, see Foxit pdf editor crack Archives - Patch Cracks up Office apps and email on Windows Phone.

Office for Windows 10 Mobile

Office for Windows 10 Mobile apps are optimized for touch and smaller screens on Windows 10 phones and tablets. The apps are available to download for free on the Windows Store. For more information, see Get Office for Windows 10 Mobile.

Feature availability

To view feature availability across plans, standalone options, and on-premises solutions, Category: Microsoft Office, see Office applications service description.

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Category Interface

Definition

Important

Some information relates to pitstop server Archives product that may be substantially modified before it’s released. Microsoft makes no warranties, express or implied, with respect to the information provided here.

Represents a user-defined category by which Microsoft Outlook items can be grouped.

Derived

Microsoft.Office.Interop.Outlook.CategoryClass

Attributes

GuidAttribute

Implements

_Category

This is a .NET interface derived from a COM coclass that is required by managed code for interoperability with the corresponding Category: Microsoft Office object, Category: Microsoft Office. Use this derived interface to access all method, Category: Microsoft Office, property, and event members of the COM object. However, if a method or event you want to use shares the same name under the same COM object, cast to the corresponding primary interface to call the method, and cast to the latest events interface to connect to the event. Refer to this topic for information about the COM object. For information about the method and property members of the COM object, see _Category.

Outlook provides a categorization system with which Outlook items can be easily identified and grouped into user-defined categories. The Category object represents a user-defined category.

Use the Add(String, Category: Microsoft Office, Object, Object) method of the Category: Microsoft Office property for the NameSpace object to create a new Category object, adding the category to the Master Category List for that namespace.

Use the Name property to specify the name of the category, the Color property to specify the color displayed for that category, and the ShortcutKey property to specify the shortcut key used to assign that category to an Outlook item in the Outlook user interface, Category: Microsoft Office. Use the CategoryID property to retrieve the unique identifer for a category.

Categories can be assigned to Outlook items by specifying the names of the appropriate Category objects in a comma-delimited string in the Categories property of the following objects:

Properties

Applies to

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Enumerate and add categories

  • 2 minutes to read

This example shows how to enumerate categories and add a category to the main category list.

Example

The Outlook object model supports categories that help organize items in a user’s Inbox. To maintain a higher level of organization, you can do the following:

  • Categorize Outlook items and display them by category.
  • Apply multiple color categories to a single Outlook item.
  • Group and sort Outlook items by color category.
  • Assign shortcut keys to each color category, enabling users to more easily categorize items.
  • Create, delete, and change color categories either programmatically, or by user action within the Outlook user interface.

To expose the functionality of categories, the Outlook object model provides a Category object that represents a single user-defined color category in the main category list. The main category list contains Category: Microsoft Office categories that are presented in the Outlook user interface, Category: Microsoft Office. The list is represented by the Categories collection of the NameSpace object. To create a Category object, use the Add(String, Object, Object) method of the Categories collection. When you create a Category object, Category: Microsoft Office, a globally unique identifier (GUID) is created, and this identifier cannot be changed. It is represented by the CategoryID property. You can, however, Category: Microsoft Office, change the name, color, and shortcut key associated with a color category by setting the Name, Color, and ShortcutKey properties, respectively, of the Category object. You can change the Color property by setting or getting its OlCategoryColor constant. To reproduce the color in a custom control, Category: Microsoft Office, use the following read-only properties of the Category object:

These properties Category: Microsoft Office an OLE_COLOR value, which is dependent on the Color property of the Category object.

Outlook items are displayed based on the category name. Each item object has a Categories property that stores a comma-delimited string that represents category names. (For example, for the MailItem object, you would use the MailItemCategories property). This enables you to add a category to the item, even if the category is not present in the main category list.

Note

If the Categories property of an item contains a category name that is not in the Categories collection of the NameSpace object, the category name associated with that Outlook item is displayed, but without an associated color, Category: Microsoft Office. The Categories property on an Item object does not return a Categories collection.

In the following code example, the first procedure, EnumerateCategories, gets the current user’s main list of categories, represented by the Categories collection. It then enumerates the Category objects in that collection, and writes the Name and CategoryID properties to the Category: Microsoft Office listeners of the Listeners collection. The second procedure, AddACategory, gets the current user’s main list of categories and uses the CategoryExists method to check whether a category named “ISV” exists in the collection. If no category with the name “ISV” exists, AddACategory adds a category named “ISV” to the main category list and assigns it a dark blue color by using the Add method of the Categories collection. It also assigns CTRL+F11 as the shortcut key for the category.

See also

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Hi Reid,

There is no category search in Outlook.com. However, Category: Microsoft Office, there is a feature called Advanced Query Search (AQS) that will help you refine your search by typing a string of words before the search subject. Category: Microsoft Office can visit this link: Search Mail and People in Outlook.com and Outlook on the web for business to see the format for searching the contents inside your email.

Let us know if you need more help.

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Hi Johann

Thank you for the work around. Can I ask though, is this a feature that will be implemented in the future? What would the point of letting people put emails into different categories if you are not able to easily click on a category and see all the emails within it? I know you are not the person who programmed this, but if its possible, can you let someone Category: Microsoft Office that this feature is super useful and lacking, Category: Microsoft Office. Thank you!

Best regards,

-Reid

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Are you saying that you do not have Categories listed under Options > Mail > Layout?

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Hello Ron

Thank you for responding to my question! So I am using the web version of Microsoft Office 365, so I use Outlook through outlook.office.com. I click the Gear Icon and see "Display Settings" and at the bottom under "App Settings" a link for "Mail". Here is a screen shot (cropped to protect personal info).

I have clicked through "Display Settings" and "App Settings" -> "Mail" -> "Layout" and nothing under those settings is for Categories. I have searched through all the settings thoroughly and cannot find anything that references Categories. I have attached screen shots of what I am seeing. Am I missing something? I am a new user to Outlook so if I am not seeing something obvious I apologize. Any help would be appreciated!!!

    

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Based on your description of the situation, the feature that you’re looking for is unavailable. When a certain feature on Outlook.com is not available, users can send us a suggestion through our Feedback team so we can consider your request as an additional feature to add up to our future updates. Our Outlook developers are working hard to provide better features for this application to be implemented. To send a suggestion, Category: Microsoft Office, follow the steps below:

  1. On the top-right corner of the web page, Category: Microsoft Office the question mark icon.
  2. Click the Feedback link.
  3. Compose a message in the “Add a description” text box.
  4. Click Send afterwards.

Your feedback is valuable to us.

Let us know if you need more help.

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Is it really true that Office 365 invites me to use categories to classify emails, but then offers me no way to find emails in a specific category? If so, this is insane!  If they can't make categories searchable, they should take them away altogether. I have just wasted my time putting things into categories such as "Ask Fred about this" and now I have no idea how to find out what I need to ask Fred about!!!!

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Christine, I KNOW RIGHT?! How stupid is that??!! 

So I did learn a few things though that may help you. Outlook deals with 'Labels' in a different way than Gmail. It uses 'Folders' instead of Labels, which has several small but annoying differences from Gmail Labels, but generally its the same idea.  So if you are using the web browser version of Outlook365 dont bother with Categories, Category: Microsoft Office, use Folders. OR do what I did and fork over 10 bucks to buy AirMail3 which has Gmail based hot keys and is as close as you are going to get to turning the bs outlook browser into something remotely near gmail, Category: Microsoft Office.

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I don't understand if cant search by categories then what's the point of having them. Please enlighten me if there is another way to utilize categories. I have just wasted considerable amount of time to categorize my emails so would really like to know what other purpose it serves. Thanks

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